AllSaints logo

Executive Assistant to CEO

London, England, United Kingdom


THE ALLSAINTS TEAM

Here at AllSaints we are proud to be a customer centric global team. Our vision is to make the coolest clothes to evoke emotion for our customers, worldwide.

Everything about our style and creativity is curated in-house, from store design and construction to our brand image, digital presence and clothing design. We are truly an agile business: we work at pace and take responsibility for making a difference.

We are a brand embarking on a very exciting plan and we are seeking new members of the team who want to contribute to this.

THE ROLE

WHAT WILL I BE DOING?

  • Management of complex calendar and scheduling requirements
  • Tracking and helping drive completion of key deliverables and follow up on outstanding items
  • OrganiSe large scale events and manage the project from end to end
  • Calendar management for CEO. Prioritise inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements.
  • Manage the CEO inbox, identify priority communications and raise as appropriate.
  • Note take for key meetings and produce timely and accurate minutes
  • Prepare presentations for CEO
  • Making travel arrangements including the preparing and submitting of visa applications and Covid19 required documentation.
  • Communicate competently with all levels of contacts across the global business while maintaining strict confidentiality and discretion. This includes high level stakeholders, guests, colleagues and third party partners.
  • Sustain a level of professionalism among staff while providing a "gatekeeper" and "gateway" role
  • Arrange dinners, social events and public appearances
  • Help prepare corporate documents
  • Process and distribute mail.
  • Answer and redirect calls
  • Organise, prepare and maintain corporate systems and trackers
  • Assist with the management of the corporate travel account and corporate virtual conferencing accounts.
  • Event Management of both virtual and in person events.
  • Organise and compile financial documentation (eg. expenses and POs) on behalf of the CEO
  • Ad hoc duties to support the CEO, directorate team and business as needed
  • Interact with the leadership team and departmental peers on a global basis to arrange meetings, conference calls, diary schedules etc. with key colleagues and internal managers
  • Ability to work independently with minimal direction
  • All other duties as assigned including special projects.


WHAT SKILLS DO I NEED?

  • A proven background of supporting senior executives and exceptional administration and organisation skills
  • High level of resilience and confidence to ensure the right outcome is always achieved
  • Technically skilled, with a 'can-do' attitude
  • Immaculate attention to detail
  • Confident, articulate and professional speaking abilities
  • Ability to build strong stakeholder relationships
  • Adaptable to commercially focused environments

ABOUT THE LOCATION

You’ll be working in our East London Studios based in London’ vibrant Shoreditch with perks and benefits offered from local businesses including discounts on food, shopping and health & beauty. Studio Location. Approximately a 10 minute walk from Liverpool Street Station and a 5 minute walk from Shoreditch High Street.

WHAT WE STAND FOR

Customer Centric We work as one proud team to get the best for our customers

One Team We are joined up and encourage others to share their ideas

Work at Pace We know our goals, and we work with clear outcomes in mind

Be Responsible We are self aware, understand the impact we have on others and are positive about the future

BENEFITS

Your career matters to us and we will do what it takes to help you on your journey in life. You’ll be challenging yourself and your leadership. The opportunities will be there and you’ll be working within an environment that rewards hard work and innovation. Internal promotion is the norm not the exception and you’ll be supported in your ambition to reach the next step of your career.

You’ll be working in our East London Studios based in London’ vibrant Shoreditch with perks and benefits offered from local businesses including discounts on food, shopping and health & beauty. In addition to this we offer a competitive pay and benefits package that includes an amazing employee uniform allowance and discount.

We are an Equal Opportunity employer and we very much look forward to working with you.


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