Production Admin Assistant - 9 month FTC

THE ALLSAINTS TEAM

At AllSaints we are in the business of feelings - making our customers feel cool and confident. If, like us, you believe in the power of a great outfit, we'd love to talk to you.

We're a global brand made up of a very diverse mix of talented people in a huge variety of roles. Our products are designed in house and made by a small number of suppliers and artisans around the world to sustainable standards.

We are a brand embarking on a very exciting plan and we are seeking new members of the team who want to contribute to this.

We are looking for a motivated and enthusiastic production admin assistant to join our production & sourcing team, based at our Shoreditch head office. Production and sourcing are at the heart of our business. Working internally and directly with vendors, the team helps the business achieve the highest quality products. In the role of production admin assistant you will be involved from the start of the product life cycle. You will be responsible for tracking tasks, deliverables and any issues, managing theses through to completion and resolution.

This position interfaces with multiple internal functions as well as directly with vendors, with the clear directive of achieving the highest quality products at an optimised cost, while supporting design’s product vision and the need to take in product on time for stores.

Organisation and communication are both key in this role, alongside the ability to work proactively and independently. Strong excel skills are a must! You will spend a lot of time creating and updating spreadsheets.

ABOUT THE TEAM

The position of production admin assistant reports into a production coordinator and is responsible for assisting the production department on a day-to-day basis.

WHAT WILL I BE DOING?

• Along with production coordinator you will support sample process and update sample trackers on Google sheets and Excel
• Work with the production coordinator to ensure that collection, VM, press and web samples are received from vendors and given to the relevant department within critical path guidelines
• Constant dialogue with vendors ensuring clarity on our expectations and deadlines
• Issue weekly reports for on time and late styles
• Check barcodes and swing ticket prices to ensure accuracy
• Help vendors order barcodes and swing tickets when required and resolve any potential issues.
• Along with Production Coordinator process purchase orders promptly and in line with the critical path dates
• Along with production coordinator log purchase orders on to One World and maintain prices, ex-factory dates and ensure delivery schedule is updated and constantly accurate
• Liaise closely with buying & merchandising teams to ensure that all reorders are placed promptly and loaded onto One World and key dates added to the delivery schedule
• Liaise closely with the technical and design teams to ensure everyone is aware of changes to designs or any product issues during the manufacturing process.
• Ensure weekly delivery schedules are updated and sent by vendors on time for the production coordinator to review and analyse.
• Support the production director and wider production team with ad-hoc reporting and projects as and when required
• General administrative function to keep the department organised and to share information

WHAT SKILLS DO I NEED?

• Advanced user of Excel (V-lookup and Pivot tables required)
• Previous experience within a production & supply chain department is preferable but not essential
• Ability to communicate effectively with good listening skills
• Proactive and independent thinking ability with demonstrated desire to learn and grow
• Strong ability to prioritise and adhere to deadlines
• Ability to work well under pressure
• You love fashion! We need you to be an irresistible ambassador for AllSaints and a believer in the power of an amazing new outfit (or three!)
• You have strong relationship management skills, creating fun and inviting environments for both team and customers and you have the ability to influence our partners when needed
• Tenacity and belief to succeed - you aim high, setting challenging targets and deadlines for your team to work toward. You have the winning mentality that your team aspire to
• Strong business acumen - you know your business inside and out. An active user of all reporting technologies with proven ability to use to your commercial advantage; you know what your customers want and how to deliver on their expectations - it's your passion and it shows!
• Honest, trusting and charismatic - you live by our brand values

ABOUT THE LOCATION

Based in our East London Studios in vibrant Shoreditch with perks and benefits offered from local businesses including discounts on food, shopping and health & beauty. Studio Location. Approximately a 10 minute walk from Liverpool Street Station and a 5 minute walk from Shoreditch High Street.

WHAT WE STAND FOR

The Customer is the Boss We work as one proud team to get the best for our customers

One Team We are joined up and encourage others to share their ideas

We Do What We Say We Will We know our goals, and we work with clear outcomes in mind

We Are Responsible We are self aware, understand the impact we have on others and are positive about the future