Personal Assistant to the CFO and COO

THE ALLSAINTS TEAM

At AllSaints we are in the business of feelings - making our customers feel cool and confident. If, like us, you believe in the power of a great outfit, we'd love to talk to you.

We're a global brand made up of a very diverse mix of talented people in a huge variety of roles. Our products are designed in house and made by a small number of suppliers and artisans around the world to sustainable standards.

We are a brand embarking on a very exciting plan and we are seeking new members of the team who want to contribute to this.

THE ROLE

Our COO and CFO are responsible for the leadership of our Finance, Distribution Centre and Creative functions - from pen and paper designing our beautiful product, right through to our distribution teams. They require an attentive, organised and intuitive Personal Assistant who can support them in the AllSaints way of things.

In this role, you will be innovative, curious, detail-orientated, self-starting and extremely customer focused. It's essential that you have a high quality of written and verbal communication both within AllSaints and to the outside world. Good judgement, writing skills and the ability to simplify are also important.

ABOUT THE TEAM

Here at AllSaints we pride ourselves on our customer centric global team and our vision to continually make the coolest clothes to evoke emotion for our customers, worldwide.

AllSaints is proud to be identified as one team; everything about our style and creativity is curated in-house, from store design and construction to our brand image & clothing design. We are truly an agile business which works at pace and takes responsibility in the work we produce.

We are a brand embarking on a very exciting plan and we are seeking new members of the team who want to contribute to this.

WHAT WILL I BE DOING?

GUEST & DIARY MANAGEMENT

u25cf Management of complex calendar and scheduling requirements - across a number of time zones
u25cf Responsible for handling guests of the CFO and COO - Internal and externally
u25cf Make timely decisions using independent judgement on a regular basis in a proactive manner
u25cf Be goal and results driven with the ability to also look at the bigger picture in order to proactively plan

COMMUNICATION

u25cf Manage and process email and correspondence as required

u25cf Interact with the leadership team and departmental peers on a global basis to arrange meetings, conference calls, diary schedules etc. with key colleagues and internal managers

MEETING COORDINATION

u25cf Tracking and driving completion of key deliverables - following up on outstanding items
u25cf Prepare and issue minutes of meetings and assist with the follow up actions from meeting outcomes
u25cf Identify and coordinate the most productive and cost effective method for meetings including in person, on-site, off-site, and virtual (international, stateside and local)

TRAVEL ARRANGEMENTS

u25cf Schedule cost effective air/hotel/ground transportation. Create detailed, to-the-minute travel itineraries (including smooth transitions between time zones).
u25cf Coordinate and manage the international travel process (including passport, visa, vaccinations)

EVENT PLANNING

u25cf Support in organising both team and large scale events and manage the projects from end to end
u25cf Drive team activities (including staff meeting agendas and notes, org-wide meetings, social outings, supply ordering, and other key logistics).

MISCELLANEOUS TASKS

u25cf Carry out responsibilities in accordance with the brands’ policies and procedures
u25cf Complete and file expense reports; utilising both domestic and international currencies.

WHAT SKILLS DO I NEED?

u25cf Ability to work independently with minimal direction
u25cf Must be able to work in a highly confidential environment
u25cf A proven background of successfully managing others, including upwards with senior management
u25cf High level of resilience and confidence in constructively challenging when necessary to ensure the right
outcome is always achieved
u25cf Tech Savvy with a can-do attitude
u25cf Immaculate attention to detail
u25cf Confident, articulate and professional speaking abilities
u25cf Ability to build strong stakeholder relationships
u25cf Adaptable to commercially focused environments

ABOUT THE LOCATION

Based in our East London Studios in vibrant Shoreditch with perks and benefits offered from local businesses including discounts on food, shopping and health & beauty. Studio Location. Approximately a 10 minute walk from Liverpool Street Station and a 5 minute walk from Shoreditch High Street.

WHAT WE STAND FOR

The Customer is the Boss We work as one proud team to get the best for our customers

One Team We are joined up and encourage others to share their ideas

We Do What We Say We Will We know our goals, and we work with clear outcomes in mind

We Are Responsible We are self aware, understand the impact we have on others and are positive about the future