Payroll Administrator Apprentice

THE ALLSAINTS TEAM

At AllSaints we are in the business of feelings - making our customers feel cool and confident. If, like us, you believe in the power of a great outfit, we'd love to talk to you.

We're a global brand made up of a very diverse mix of talented people in a huge variety of roles. Our products are designed in house and made by a small number of suppliers and artisans around the world to sustainable standards.

We are a brand embarking on a very exciting plan and we are seeking new members of the team who want to contribute to this.

THE ROLE

This is an exciting opportunity to join our Payroll team as a Payroll Administrator Apprentice. In this role, you’ll support the processing of payroll, pensions, and employee records while learning the ins and outs of payroll legislation and compliance. You’ll receive full training, hands-on experience, and study support towards a recognised Payroll Administrator Apprenticeship programme.

Working alongside experienced professionals, you will learn how to ensure employees are paid accurately and on time, while developing a strong foundation in payroll legislation, systems, and compliance.

ABOUT THE TEAM

You’ll be joining a small, highly collaborative payroll team of three which means you’ll gain hands-on experience across all aspects of payroll. This role reports directly to the Payroll Officer and it is ideal for someone who wants to start their career in payroll.

AllSaints offers a fun, creative, and casual working environment where individuality is valued and collaboration is encouraged. This is a fantastic opportunity for an ambitious, highly motivated and detail-oriented Payroll Apprentice to join our Global Payroll team to gain new experiences while working with a passionate and friendly team.

WHAT YOU’LL BE DOING (KEY RESPONSIBILITIES)

• Assist with the end-to-end processing of UK payroll in line with company deadlines
• WebPuch (our T&A system) administration
• Collate, check and validate timesheets (from WebPunch), absence data, and pay changes
• Learn to carry out manual payroll calculations (e.g., tax, NI, overtime, SSP, SMP, SPP)
• Assist in maintaining accurate employee records across multiple systems
• Respond to basic employee payroll queries, escalating complex cases as needed to the Payroll Officer
• Process all Retail Starters, Changes and Leavers by loading data to PayRite (our payroll system)
• Gain exposure to pensions administration (auto-enrolment, contribution files, re-enrolment)
• Participate in audits, compliance checks, and year-end processes (e.g., P60, P11D)
• Adding new starters to various payroll systems: TMS, Payroll Sheet, SalesForce, Payrite
• Sending confirmation emails to line managers once their new team member has been fully processed on MySaints and added to the Payroll Sheet (Retail Only)
• Assist and provide cover for the People & Culture Administrator during busy periods and periods of absence to ensure continuity of service
• Contribute to continuous improvement initiatives within payroll

WHAT WE’RE LOOKING FOR (SKILLS & QUALIFICATIONS)

• A Collaborative Team Player: You thrive in a team environment. You use your skills to support colleagues, and foster a positive, inclusive atmosphere where everyone feels valued and can do their best work
• Brand Ambassador: Your genuine love for fashion is evident. You'll be an ambassador for our brand, connecting with customers and colleagues over the power of an amazing outfit
• Driven by Success & Tenacity: You possess a winning mentality. You're resilient, focused on solutions, and committed to overcoming challenges to deliver outstanding results
• Commercial Acumen: You have a deep understanding of retail business. You actively leverage data to gain insights and anticipate customer needs
• Integrity: You embody our core values through your honesty and trustworthiness. You're dedicated to protecting our brand, caring for our customers, product, profit margins, and the health and safety of our teams and environments
• Payroll Skills: Good numeracy and literacy skills with a strong attention to detail and accuracy. Eager to learn, proactive, and curious. Organised with the ability to manage deadlines
• Experience & Qualifications: No prior payroll experience required, but GCSEs (or equivalent) in English and Maths at Grade 4/C or above (essential). A-Level or equivalent qualifications are desirable but not essential. Interest in pursuing a career in payroll/HR/finance

ABOUT THE LOCATION

Based in our East London Studios in vibrant Shoreditch with perks and benefits offered from local businesses including discounts on food, shopping and health & beauty. Studio Location. Approximately a 10 minute walk from Liverpool Street Station and a 5 minute walk from Shoreditch High Street.

WHAT WE STAND FOR

The Customer is the Boss We work as one proud team to get the best for our customers

One Team We are joined up and encourage others to share their ideas

We Do What We Say We Will We know our goals, and we work with clear outcomes in mind

We Are Responsible We are self aware, understand the impact we have on others and are positive about the future